Convention Center photo

Welcome!

The LEGO KidsFest is coming to Kentucky Exposition Center in Louisville, KY April 5-7, 2013. Below, you'll find the information required to become an exhibitor. If you still have questions, please contact show management.

 
LEGO KidsFest show hours

Friday, April 5, 2013
4 pm – 8:30 pm

Saturday, April 6, 2013
Session I: 9 am – 1:30 pm
Session II: 3 pm – 7:30 pm

Sunday, April 7, 2013
Session I: 9 am – 1:30 pm
Session II: 3 pm – 7:30 pm

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IMPORTANT DUE DATES:

Friday, March 15th: electrical/internet order due to receive advanced rates (See info under exhibitor services)

Friday, March 22nd: exhibitor payments due to LEGO KidsFest

Thursday, March 28th: additional exhibitor services/additional tables/chairs must be ordered through Betty Waypa at 860.953.4500 ext 101

Wednesday, April 3rd: Insurance; Signed rules/regulations form (must be signed by on-site contact) sent to ssilver@legokidsfest.com; deadline for shipping to Kentucky Exposition Center

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Insurance Information for Participants

All exhibitors must secure and maintain general liability insurance in order to set up a display on-site. You will need to contact your insurance carrier and have them list LIFE Marketing & Events, LLC as the certificate holder.

A Certificate of General Liability must name:

• LIFE Marketing & Events, LLC at 106 South Street, West Hartford, CT 06110.

• be in the amount of 1,000,000/2,000,000 minimum liability coverage.

You can click here to view a sample Insurance Form (PDF)

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EXHIBITOR SERVICES

The Kentucky Exposition Center offers several options when ordering electrical, internet, audio visual, cleaning or food services for your booth. Visit the Kentucky Exposition Center website to place your order online. Placing your order in advance presents you with an opportunity to save a considerable amount of money on your required services. To ensure you receive the advanced rates; orders & payment must be received by March 15th. Payment may be made by Cash, Check, Visa, MasterCard, American Express or Discover.

Use your booth # on the floor plan for your reference when ordering exhibitor services.

web services

STANDARD BOOTH (Demers Events & Expo Services)

Demers logoEach 10x10 booth includes one 6 ft. table (topped and skirted), 2 chairs, 3 ft. pipe and drape side rails and an 8 ft. backdrop.

To order carpet, additional table/chairs or to schedule labor for the set-up and/or tear-down of your booth, please download the Demers Exhibitor Services Kit (PDF) and print out the appropriate forms. NOTE: Use the load-in/load-out times listed above on this page, not the hours mentioned in the Demers Exhibitor Services Kit.

The most common forms needed in the Demers Exhibitor Services Kit are:

• Schedule labor for the set-up and/or tear-down of your booth (page 10)
• Carpet (page 3)
• Additional table/chairs (page 3)

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Floor Plan

Use the floor plan below as reference when ordering and/or setting up (PDF link).

floorplan

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Shipping Information

Shipping Address:

Kentucky Exposition Center
937 Phillips Lane
Louisville, KY 40209

Important Shipping Dates:

• DIRECT SHIPMENTS: Direct shipment will only be accepted at the Kentucky Exposition Center on or after Wednesday, April 3rd.

• LATE SHIPMENTS: Demers reserves the right to accept or refuse shipments arriving before or after the deadline referenced above. If accepted, exhibitor will be charged an additional $10.00 per cwt, $100.00 minimum.

Shipping Forms & Labels:

Download the Demers Exhibitor Shipping Label (PDF).

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Exhibitor Rules and Regulations

Below is a list of rules and regulations for being on-site at the LEGO KidsFest. Please be sure all staff members read through these rules and regulations. Show Management reserves the right to remove anyone not obeying the rules and regulations.

1) No sales of any kind including the acceptance of cash, credit card numbers or checks.
2) No stickers.
3) No helium balloons.
4) No glitter.
5) No music, unless approved by Life Marketing & Events.
6) No bags of any kind can be distributed.
7) No tips/donations may be solicited.
8) All exhibitors must stay in assigned booth and may not walk around event to solicit/market organization or business.
9) All give a ways must be pre-approved by LIFE Marketing & Events.
10) Booth must be staffed at all times throughout the weekend.
11) Booths must remain open from beginning to end of event.
12) No outside food may be brought into the convention center. Concessions will be available throughout the weekend.
13) All booth materials need to be non flammable and non toxic. No open flames.
14) All booth staff must be 18 years or older.
15) Children under the age of 18 are not allowed on the show floor during load in/load out hour.
16) Show management is not responsible for lost or stolen items on the show floor. Please do not bring any unnecessary valuable personal items onto the show floor.
17) Reminder: Show management does not validate parking.

If rules/regulations are not followed, exhibitor may be asked to leave.

 

Requirements for exhibitors that have been approved by LIFE Marketing & Events for an on-site vehicle:

1) Battery disconnected
2) ¼ tank or less of gas
3) Gas cap locked or taped shut
4) Drip pan under vehicle

Please note: The facility, LIFE Marketing & Events and the LEGO Group are not responsible for lost or stolen items.

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EXHIBITOR BADGES

Exhibitor badges will be mailed to the on-site contact at least 3 weeks before the event. Badges must be distributed to each staff member working each session before they arrive on site. Show management will not be responsible for lost badges. If staff changes occur please contact the LEGO KidsFest at 860.953.4500 and show management will do its best to accommodate the change or addition.

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LOAD IN/LOAD OUT INFORMATION

Exhibitors must load in/out using the loading docks. GPS Address is 937 Philips Lane, Louisville, KY 40209

Load-in date and time

• Friday, April 5, 2013 – 8am-12pm
• If additional hours are needed, please email Shannon Silver at ssilver@legokidsfest.com

Load-out date and time

• Sunday, April 7, 2013 from 7:45pm to 11:59pm
• If additional hours needed, please email Shannon Silver at ssilver@legokidsfest.com

IMPORTANT:

1) When you arrive at the loading dock please contact Dan Kornegay at 860.841.1455 for check in and direction to your booth.

2) Each exhibitor will have 20 minutes to unload and check in. After 20 minutes, please then move your car to garage or lot. Show Management does not validate parking.

3) Exhibitors are required to bring all necessary equipment and assistance needed to load in/out (hand truck, dolly, etc.). Show management does not provide these items. For an additional cost, load in/out assistance can be contracted from the decorator Demers Expo Services. Please contact Betty Waypa no later than March 28th at 860.953.4500 ext. 101 to arrange for additional assistance.

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Parking*

*SHOW MANAGEMENT DOES NOT VALIDATE PARKING TICKETS

Daily Parking rate is $8.00 per vehicle per entry (no re-entry). Paid parking is only required for actual show event dates, there is NO parking charge for move-in/move-out dates.

Multi-Entry parking passes are available for $12.00 per pass per vehicle per show day. Multi-Entry passes grant unlimited in/out parking privileges for each date purchased. Multi-Entry Passes- http://www.kyfairexpo.org/visitors/parking.aspx When purchasing Multi-Entry Passes, at the completion of your online transaction, you will be provided with a barcode receipt. Please note, you must print this barcode receipt. The barcode receipt is required for initial entry by scanning at the automated gate entrance.

Suggested Entrances

Gate 1 (Main Gate)
Access via I-264 East & West/ I–65 North & South

Gate 6 (Preston Hwy)
Access via I-264 East/I-65 North

Primary Parking lots are Lot A and Lot N. Should those lots fill up, Lot D and Lot C are alternates.

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Contact Info

Facility Exhibitor Services:

Kentucky Exposition Center
937 Phillips Lane
Louisville, KY 40209

http://www.kyfairexpo.org/EventServices.aspx

For any other questions, please contact a member of LEGO KidsFest show management:

Aaron Wartner
Vice President, Sales & Marketing
860.953.4500, ext. 124
awartner@legokidsfest.com